Our client, a Canadian owned, family run business, is seeking an Office Manager, Long Term Care, Guelph, Ontario

Interested in working for a long-term care home that sees you as family?

Apply Today, this is your chance!

Exciting times are under way! This is your chance to be an integral part of the management team as they prepare to undergo a revitalizing redevelop / rebuild of their existing Home!

LaPointe-Fisher Nursing Home has been serving the Guelph and surrounding community since it opened it’s doors in 1971. Their motto is “Pride in Caring”, and they have been delivering on this promise since their inception. At this Home, you will find many long tenured serving staff that continuously enrich the lives of the residents by caring for them not only physically but with dignity and respect. Our client is committed to:

  • The belief that this is the “Resident’s Home”
  • Respecting the Resident’s Rights
  • Promoting interdisciplinary team spirit
  • Recognizing and striving to meet the holistic needs of the Resident
  • Providing opportunities for personal and professional growth
  • Using our resources wisely
  • Community involvement
  • Continually assessing and improving the quality of our care and services


As the Office Manager, you will handle all accounting and payroll duties and provide office administration support (computer, answering phone, typing) to the Administrator and other Supervisory staff in the facility.We are seeking a team and results focused Office Manager who is well versed in administration skills and experienced with office procedures. Knowledge of office equipment and efficient computer skills are essential as well as having a complete understanding of bookkeeping practices with sufficient accounting knowledge. It is also essential to have an understanding of payroll procedures and government regulations regarding payroll, however, this position does not require an accounting designation.

Office Administration:

  • Types correspondence including confidential material
  • Orders office supplies from designated suppliers
  • Maintains internal records and prepares internal reports
  • Answers telephone and maintains records as required
  • Completes resident contracts with families upon admission
  • Coordinate benefit plan administration


  • Post and balance subsidiary ledgers such as AP and AR
  • Examine and code invoices or vouchers for proper accounting distribution
  • Assist in preparing income or expenditures reports
  • Prepare all resident billings and handles payments from families and all queries concerning billings from residents and / or families
  • Maintain resident trust accounts in accordance with legislative requirements
  • Prepare bank deposits as well as handling and balancing the petty cash for the Home


  • Calculate and prepare bi-weekly payroll including deductions and taxes
  • Identify pay anomalies from familiarity with facility’s practice and obtains resolution from appropriate authorities.
  • Maintain knowledge of various pay rates, conditions of collective agreement, overtime and sick pay arrangements, holiday pay etc.
  • Process and forward payments withheld for taxes, union dues, bonds, employee benefits etc.
  • Prepare Record of Employment and information for terminated employees
  • Process all monthly and year end reports including T4’s, E.H.T., Workers Safety Insurance Benefits etc.


  • Certificate or Diploma in Administration, Bookkeeping or equivalent courses or experience
  • Proficiency with Microsoft Word, and Windows
  • Excellent Excel skills required
  • Familiar with Paymate and Point Click Care an asset
  • Excellent keyboarding skills required
  • Skill and experience in office administration
  • Excellent interpersonal and communication skills
  • Excellent time management
  • Current (within 6 months) Vulnerable Sector Screening (VSS)

Experience working in Long-Term Care, Retirement Residence, or seniors’ environment an asset


Offering a competitive salary, career advancement and an excellent benefits package.

Please apply in confidence to:
Andrea Crites
Maxwell Management Group Ltd.
1-855-305-4078 ext. 201


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