Our client, a leading provider of healthcare services in Canada for several decades, is currently seeking a Director of Payroll
to join their management team. The Director of Payroll is an integral part of organizational high standards of service by collaborating with senior management for achieving companywide goals and objectives. This role requires advanced business savvy and superior communication abilities. Energetic, innovative and proactive individuals are very much encouraged to apply!

POSITION OVERVIEW and RESPONSIBILITIES:

Oversee accountability for the company’s payroll function including payroll processing, payroll taxes, reviewing and revising policies and procedures, internal controls, reporting, system review and upgrades. Principal contact with related vendors and for payroll compliance issues or audits. Produce meaningful and timely reports, provide management team with in-depth analysis, and identify issues and trends, which may affect overall profitability of the operations.

Oversee the payroll function for 5000+ unionized and non-unionized salaried hourly and casual employees

  • An effective member of the management team contributions from a broader business perspective, as well as that of payroll specialist
  • Work with the Vice President Labour and Employee Relations providing data used for bargaining and recommendations for bargaining
  • Liaison with Human Resources and the Benefit Consultants on benefit administration issues and implementation of any changes
  • Ensure the accuracy of the administration of pro-rated benefits
  • Understand the collective agreements as it relates to the payments to employees
  • Direct and work with the software providers on programming changes and implement process changes across the board
  • Maintain the consistency of setups in all software
  • Ongoing evaluation of processes and systems to ensure best practices are in place for achieving accuracy and efficiency in the payroll function. This includes taking the role of Systems Administrator for related systems such as the HRIS, Time and Attendance, etc.)
  • Play a key role in negotiations with payroll provider; undertake review of current service and recommend enhancements / changes as required
  • Assess manual payroll processes and automate where possible
  • Ensure that all processes comply with Bill 198
  • Understand the financial dynamics of the total business and develop comprehensive, user-friendly reports, required to elevate wage expenditures, identify trends and issues
  • Provide analysis of reports and recommend solutions to issues identified through this analysis
  • Responsible for the preparation of annual wage budget for each Division
  • Establish an effective working relationship with immediate supervisor as well as all members of the leadership team
  • Maintain supervision of payroll process at the various locations by conducting annual audits
  • Provide systems and policy /procedures training to new personnel
  • Responsible for the system setup for all payrolls to ensure consistency and accuracy of calculation and process
  • Ensure the timely and accurate year-end reconciliation of CRA, EHT, and WSIB accounts
  • Ensure the timely and accurate completion of the annual Ministry of Finance Statistics report
  • Responsible for any special projects, as required; e.g. Setting up and opening of new sites, conversion of existing payrolls to the new systems
Supervisory Responsibilities  
  • In conjunction with the payroll manager, provides leadership to ensure the Payroll Department is staffed with credible, well-trained professionals and provide leadership by example to ensure teamwork within the department
  • Develop goals and objectives for each member of the department and provide ongoing coaching, counseling and guidance
  • Monitor performance on a regular basis, provide feedback and take corrective action as appropriate
  • Recruit and train new staff members, as required
  • Comply with all responsibilities under the Occupational Health and Safety Act

EDUCATION & QUALIFICATIONS:

  • University Degree or Accounting Diploma or equivalent combination of education and experience
  • Canadian Payroll Association levels 1, 2 & 3
  • Minimum of 10 years of experience and at least 5 years at the management level
  • Experience working with unionized payroll
  • Working knowledge of payroll related software HRIS, Time & Attendance systems
  • Knowledge of general ledger
  • Working knowledge of Microsoft suite including Excel, Word and good sense of systems in general
  • Experience in budget preparation
  • Knowledge of relevant legislation relating to the processing of payroll
  • Ability to deal with all levels of management and staff throughout the organization
  • Must have effective verbal and written English communication skills

COMPENSATION:

Compensation for the position has been designed to attract star performers.